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What is a process definition?

A process definition is the core building block of the FlowX.AI platform, serving as the blueprint for a business process. It’s composed of nodes linked by sequences that define the path and logic of your application’s workflow.

A complete process definition must include at least one START and one END node to mark where the process begins and concludes.

Executable Blueprint

Process definitions can be instantiated, executed, and monitored within the platform

Business Logic Container

Houses all actions, decisions, user interfaces, and integrations for your business process

Event-Driven Flow

Nodes and sequences create a path for process tokens to follow based on conditions and events

Multi-Platform Support

Process definitions can generate interfaces for web, mobile, and other platforms

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Creating a process definition

1

Access the Process Definitions Section

  1. Open FlowX.AI Designer and navigate to your project
  2. Go to the Processes section within your project

You must have already created a project before creating process definitions. Process definitions belong to projects and inherit project settings.

2

Create a New Process Definition

  1. Click the + New Process button in the top-right corner
  2. Enter a unique name for your process definition that clearly describes its purpose
  3. Optionally, add a description to provide context about what this process does
  4. Click Create to create the new process definition

Use a descriptive naming convention for your processes, such as “[Department]-[Function]-[Action]” (e.g., “HR-Onboarding-Application”).

3

Configure the Process Definition

After creating the process definition, you’ll be automatically directed to the FlowX.AI Process Designer editor where you can start building your process flow.

4

Add Start and End Nodes

Every process definition must have at least one START node and one END node:

  1. From the node palette on the left, drag a START node onto the canvas
  2. Configure the START node properties in the panel that appears
  3. Drag an END node onto the canvas
  4. Connect the nodes by clicking on the START node, selecting the arrow command, and then clicking on the END node

Without properly configured START and END nodes, your process won’t be executable. The START node initializes the process, while the END node ensures proper process completion.

5

Build Your Process Flow

Expand your process by adding additional nodes between the START and END nodes:

  1. Drag the appropriate node types from the palette onto the canvas
  2. Configure each node’s properties and actions
  3. Connect nodes in the sequence they should execute
  4. Add conditions and gateways to create branching logic

Task Nodes

For business rules and automated actions

User Task Nodes

For user interactions and UI components

Gateways

For decision points and parallel flows

6

Save Your Process Definition

Regularly save your work by clicking the Save button in the editor toolbar.

Process definitions are saved within your project but need to be included in a project version and build to be deployed to environments.

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Key node types

When building your process definition, you’ll use various node types to model your business logic:

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Adding actions to nodes

Nodes can have actions associated with them to perform specific operations:

Business Rules

Execute logic, validate data, and make decisions

Data Operations

Save, retrieve, and manipulate process data

Integration

Connect with external systems and services

UI Interactions

Send data to and receive data from users

Actions can only be added to certain node types: task nodes, user task nodes, and send/receive message tasks.

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Best practices

Process Definition Design Tips:

  • Start with a simple skeleton process with START and END nodes before adding complexity
  • Create a logical flow from left to right in your diagram for better readability
  • Group related activities into subprocesses to keep the main process clean
  • Use clear naming conventions for nodes and actions
  • Document your process design decisions within node descriptions
  • Test your process with simulated data before publishing

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Next steps

After creating your process definition, you can:

Add Nodes to Your Process

Learn how to add and configure different node types

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Frequently Asked Questions