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Send message task

This node is used to configure messages that should be sent to external systems.

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Configuring a send message task

Node configuration is done by accessing the Node Config tab. You have the following configuration options for a send message task:

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General configuration

Inside the General Config tab, you have the following properties:

• Node Name - the name of the node
• Can Go Back - switching this option to true will allow users to return to this step after completing it

• Swimlane - choose a swimlane (if there are multiple swimlanes on the process) to ensure only certain user roles have access to certain process nodes; if there are no multiple swimlanes, the value is Default
• Stage - assign a stage to the node

To configure a send message task, we first need to add a new node and then configure an action (Kafka Send Action type):

Multiple options are available for this type of action and can be configured via the FLOWX.AI Designer. To configure and add an action to a node, use the Actions tab at the node level, which has the following configuration options:

• Action Edit
• Back in steps (for Manual actions)
• Parameters
• Data to send (for Manual actions)

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Action Edit

• Name - used internally to make a distinction between different actions on nodes in the process. We recommend defining an action naming standard to easily find the process actions
• Order - if multiple actions are defined on the same node, set the running order using this option
• Timer Expression - it can be used if a delay is required on that action. The format used for this is ISO 8601 duration format (for example, a delay of 30 seconds will be set up as PT30S)
• Action Type - should be set to Kafka Send Action for actions used to send messages to external systems
• Trigger Type (options are Automatic/Manual) - choose if this action should be triggered automatically (when the process flow reaches this step) or manually (triggered by the user); in most use cases, this will be set to automatic
• Required Type (options are Mandatory/Optional) - automatic actions can only be defined as mandatory. Manual actions can be defined as mandatory or optional.
• Repeatable - should be checked if the action can be triggered multiple times
• Autorun Children - when this is switched on, the child actions (the ones defined as mandatory and automatic) will run immediately after the execution of the parent action is finalized

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Back in steps

• Allow BACK on this action - back in the process is a functionality that allows you to go back in a business process and redo a series of previous actions in the process, or for more details, check Moving a Token Backwards in a Process section

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Data to Send

• Keys - are used when data is sent from the frontend via an action to validate the data (you can find more information in the User Task Configuration section)

For more information about Kafka, check the following sections:

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Example of a send message task usage

Send a message to a CRM integration to request a search in the local database:

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Action Edit

• Name - pick a name that makes it easy to figure out what this action does, for example, sendRequestToSearchClient
• Order - 1
• Timer Expression - this remains empty if we want the action to be triggered as soon as the token reaches this node
• Action Type - Kafka Send Action
• Trigger Type - Automatic - to trigger this action automatically
• Required Type - Mandatory - to make sure this action will be run before advancing to the next node
• Repeatable - false, it only needs to run once

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Parameters

Custom

• Topics - ai.flowx.in.crm.search.v1 the Kafka topic on which the CRM listens for requests
• Message - { "clientType": "${application.client.clientType}", "personalNumber": "${personalNumber.client.personalNumber}" } - the message payload will have two keys, clientType and personalNumber, both with values from the process instance
• Headers - {"processInstanceId": ${processInstanceId}}

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Receive Message Task

This type of node is used when we need to wait for a reply from an external system.

The reply from the external system will be saved in the process instance values, on a specified key. If the message needs to be processed at a later time, a timeout can be set using the ISO 8601 format.

For example, let’s think about a CRM microservice that waits to receive requests to look for a user in a database. It will send back the response when a topic is configured to listen for the response.

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Configuring a Receive Message Task

The values you need to configure for this node are the following:

• Topic Name - the topic name where the process engine listens for the response (this should be added to the platform and match the topic naming rule for the engine to listen to it) - ai.flowx.out.crm.search.v1

• Key Name - will hold the result received from the external system; if the key already exists in the process values, it will be overwritten - crmResponse

For more information about Kafka configuration, click here.

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From integration

After defining one integration (inside Integration Management), you can open a compatible node and start using already defined integrations.

• Topics - topics defined in your integration
• Message - the Message Data Model from your integration
• Headers - all integrations have processInstanceId as a default header parameter; add any other relevant parameters