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Version: 3.3.0


โœ๏ธ Let's go through the main options available in the FLOWX Designer:


Process Definitionsโ€‹

  • create, view, run and edit processes
  • view versioning history

Active Processโ€‹

Content Management


  • nomenclature containing static value definitions
  • used to manage a list of values that can be used as content in UI components or templates

Substitution tagsโ€‹

  • used to generate dynamic content across the platform
  • list of values used for localization

Content modelsโ€‹

  • content models are used to create complex content collections


  • enumeration values can be defined for a specific language

Source systemsโ€‹

  • used for multiple source systems, if multiple enumerations values are needed to communicate with other systems
ยปExample here

Media Libraryโ€‹

  • serves as a centralized hub for managing and organizing various types of media files, including images, GIFs, and more

Task managerโ€‹

  • it is a plugin suitable for back-officers and supervisors as it can be used to easily track and assign activities/tasks inside a company
  • for more information, check the Task Management section

Notification templatesโ€‹

  • send various types of notifications: SMS, push notifications to mobile devices, emails
  • forward custom notifications to external outgoing services
  • generate and validate OTP passwords for user identity verification
  • for more information, check the Notification templates plugin section

Document templatesโ€‹

  • store and make changes to documents
  • generate documents based on predefined templates (docx or HTML) and custom process related data
  • convert documents between various formats
  • splitting bulk documents into smaller separate documents
  • editing documents to add generated barcodes/signatures and pictures
  • for more information, check the Document templates plugin section
General Settings

Generic parametersโ€‹

  • you can add generic parameters by defining key-value pairs
  • they are used for values that might change from one environment to another
  • for example, an URL that has different values from a development environment to a production environment

Access managementโ€‹

  • Access Management is used to administrate users, roles and groups
  • Access Management is accessing keycloak through an API call, extracting all the necessary details
  • it is based on user roles that need to be configured in the identity management solution

Integration managementโ€‹

  • Integration management helps you configure integrations between the following components: FLOWX Process engine, plugins, or different adapters
  • Integration management enables you to keep track of each integration and its correspondent component and different scenarios used: creating an OTP, document generation, notifications, etc
Platform status
  • you can check the platform's health by using the Platform Status feature
  • you can also check the installed versions against the suggested versions for each FLOWX Component

FLOWX Designer


Depending on your access rights, some tabs might not be visible. For more information, check Configuring access rights for Admin section.

Managing process definitionsโ€‹

A process definition is uniquely identified by its name and version number.

Process Definitions

ยปProcess definitionยปManaging a process flow

Viewing active process instancesโ€‹

The complete list of active process instances is visible from the FLOWX Designer. They can be filtered by process definition names and searched by their unique ID. You can also view the current process instance status and data.

Active process

ยปProcess instance

Managing CMSโ€‹

Using the content management feature you can perform multiple actions that enable manipulation of the content and simplification of it. You need first to deploy the CMS service in your infrastructure, so you can start defining and using the custom content types described in the Content Management tab above.

Content Management

ยปHeadless CMSยปCMS Setup Guide

Managing tasksโ€‹

The Task Manager plugin has the scope to show a process that you defined in Designer, offering a more business-oriented view. It also offers interactions at the assignment level.

Task Management

ยปTask Management

Managing notification templatesโ€‹

The notification templates plugin can be viewed, edited, and activated/inactivated from the FLOWX Designer.


Managing document templatesโ€‹

One of the main features of the document management plugin is the ability to generate new documents based on custom templates and prefilled with data related to the current process instance.

Document templates plugin

ยปDocument management

Managing generic parametersโ€‹

Through the FLOWX Designer, you can edit generic parameters, and import or export them. You can set generic parameters and assign the environment(s) where they should apply.

Generic Parameters


The maximum length of an input value is 255 characters.

Managing users accessโ€‹

Access Management is used to administrate users, roles and groups, directly in FLOWX Designer. Access Management helps you to access the identity management solution (keycloak/RH-SSO) through its API, extracting all the necessary details. Access Management is based on user roles that need to be configured in the identity management solution.

Access Management

ยปConfiguring access rights for admin

Managing integrationsโ€‹

Integration management enables you to keep track of each integration and its correspondent component and different scenarios used: creating an OTP, document generation, notifications, etc.

Checking platform statusโ€‹

You can quickly check the health status of all the FLOWX services and all of your custom connectors.

Platform Status

Check the next section to learn how to create and manage a process from scratch:

ยปManaging a process flow

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