Available starting with FlowX.AI 5.7.0
Overview
End-user access management lets organization admins control who can access published solutions at runtime. Unlike Designer users (who build processes and workflows), end users interact with the finished solutions through the container app. Manage end users from Organization Settings → Access Management, where three sections handle runtime access:- End-Users: Invite and manage users who access solutions
- End-Users Roles: Define roles that control what end users can access
- End-Users Groups: Organize users into groups with role assignments and custom attributes
End-users
View and manage the list of end users in your organization. End users are separate from Designer users. They access published solutions but cannot modify processes or workflows. To invite an end user:- Navigate to Organization Settings → Access Management → End-Users
- Click Add to invite a new user
- Enter the user’s details
End users authenticate through the same Keycloak realm as the organization. SMTP must be configured in Keycloak for invitation emails to be sent.
End-users roles
Roles define what end users can access at runtime. Each role has a name and description. Roles are assigned to users through groups.Managing roles
Roles can be edited or deleted from the roles list. Deleting a role removes it from all groups and process permissions where it was assigned.
End-users groups
Groups organize end users and assign them roles and custom attributes. A group can have multiple roles and multiple key-value attributes.Managing groups
Create a group
Click Add new and configure:
| Field | Description |
|---|---|
| Name | Group name (alphanumeric, dashes, underscores, spaces) |
| Roles | Select one or more end-user roles to assign to all members of this group |
| Attributes | Optional key-value pairs for custom metadata (e.g., department, region) |
Permissions
| Permission | Description |
|---|---|
org_runtime_users_read | View the end-users list |
org_runtime_users_write | Invite and manage end users |
org_runtime_roles_read | View end-user roles |
org_runtime_roles_write | Create, edit, and delete end-user roles |
org_runtime_groups_read | View end-user groups |
org_runtime_groups_write | Create, edit, and delete end-user groups |
Related resources
Organization settings
Overview of all organization-level settings
Roles and permissions matrix
Complete reference for all platform roles and permissions
Swimlanes
Configure role-based task assignment in processes
Business filters
Filter data visibility based on user roles and attributes