Overview

✍️ Let's go through the main options available in the

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:

Processes

Process Definitions

• create, view, run and edit processes
• view versioning history

Active Process

• view active
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  instance and its content
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Content Management

Enumerations

• nomenclature containing static value definitions
• used to manage a list of values that can be used as content in UI components or templates

Substitution tags

• used to generate dynamic content across the platform
• list of values used for localization

Content models

• content models are used to create complex content collections

Languages

• enumeration values can be defined for a specific language

Source systems

• used for multiple source systems, if multiple
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  values are needed to communicate with other systems

»Example here

Media Library

• serves as a centralized hub for managing and organizing various types of media files, including images, GIFs, and more

Font files

• Font management allows you to upload and manage multiple font files, which can be later utilized when configuring UI templates using the UI Designer

Plugins

Task manager

• it is a
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  suitable for back-officers and supervisors as it can be used to easily track and assign activities/tasks inside a company
• for more information, check the Task Management section

Notification templates

• send various types of notifications: SMS, push notifications to mobile devices, emails
• forward custom notifications to external outgoing services
• generate and validate OTP passwords for user identity verification
• for more information, check the Notification templates plugin section

Document templates

• store and make changes to documents
• generate documents based on predefined templates (docx or HTML) and custom process related data
• convert documents between various formats
• splitting bulk documents into smaller separate documents
• editing documents to add generated barcodes/signatures and pictures
• for more information, check the Document templates plugin section

General Settings

Generic parameters

• you can add generic parameters by defining key-value pairs
• they are used for values that might change from one environment to another
• for example, an URL that has different values from a development environment to a production environment

Access management

• Access Management is used to administrate users, roles and groups
• Access Management is accessing keycloak through an API call, extracting all the necessary details
• it is based on user roles that need to be configured in the identity management solution

Integration management

• Integration management helps you configure integrations between the following components:
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  ,
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  , or different adapters
• Integration management enables you to keep track of each integration and its correspondent component and different scenarios used: creating an OTP, document generation, notifications, etc

Platform status

• you can check the platform's health by using the Platform Status feature
• you can also check the installed versions against the suggested versions for each
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info

Depending on your access rights, some tabs might not be visible. For more information, check Configuring access rights for Admin section.

Managing process definitions

A

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is uniquely identified by its name and version number.

»Process definition»Managing a process flow

Viewing active process instances

The complete list of active

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is visible from the FLOWX Designer. They can be filtered by

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names and searched by their unique ID. You can also view the current process instance status and data.

»Process instance

Managing CMS

Using the content management feature you can perform multiple actions that enable manipulation of the content and simplification of it. You need first to deploy the CMS service in your infrastructure, so you can start defining and using the custom content types described in the Content Management tab above.

»Headless CMS»CMS Setup Guide

Managing tasks

The Task Manager

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has the scope to show a process that you defined in Designer, offering a more business-oriented view. It also offers interactions at the assignment level.

»Task Management

Managing notification templates

The notification templates plugin can be viewed, edited, and activated/inactivated from the

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.

»Notifications

Managing document templates

One of the main features of the document management plugin is the ability to generate new documents based on custom templates and prefilled with data related to the current process instance.

»Document management

Managing generic parameters

Through the

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, you can edit generic parameters, and import or export them. You can set generic parameters and assign the environment(s) where they should apply.

caution

The maximum length of an input value is 255 characters.

Managing users access

Access Management is used to administrate users, roles and groups, directly in FLOWX Designer. Access Management helps you to access the identity management solution (keycloak/RH-SSO) through its API, extracting all the necessary details. Access Management is based on user roles that need to be configured in the identity management solution.

»Configuring access rights for admin

Managing integrations

Integration management enables you to keep track of each integration and its correspondent component and different scenarios used: creating an OTP, document generation, notifications, etc.

Checking platform status

You can quickly check the health status of all the

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and all of your custom connectors.

Check the next section to learn how to create and manage a process from scratch:

»Managing a process flow