> ## Documentation Index
> Fetch the complete documentation index at: https://docs.flowx.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Sending an email

> To use the notification plugin for sending emails with attachments, you must define the same topic configuration as for sending regular notifications. A notification template must be created, and the corresponding Kafka topics must be defined.

<Check>
  Check first the [Send a notification](./sending-a-notification) section.
</Check>

## **Defining process actions**

### Example: send an email notification with attached files from a business flow

Let's pick a simple use-case. Imagine we need to send a copy of a contract signed by a new customer. Before setting the action for the notification, another action must be defined, so the first one will save the new contract using the documents plugin.

<Frame>
  ![](https://s3.eu-west-1.amazonaws.com/docx.flowx.ai/platform-deep-dive/send_email_notif_attach.jpeg)
</Frame>

<Card>
  See the example from [<u>**Generating a document from template**</u>](../documents-plugin/generating-from-html-templates) section
</Card>

The steps for sending the notification are the following:

<Steps>
  <Step>
    Configure the template that you want to use for the email, see the [Managing notification templates](./managing-notification-templates) section for more information.
  </Step>

  <Step>
    Check that the needed topics are defined by going to **`FlowX Designer > Platform Status > notification-plugin-mngt > kafkaTopicsHealthCheckIndicator > details > configuration > topic > notifications`**.
  </Step>

  <Step>
    Use the **FlowX Designer** to add a new [Send Message Task (Kafka)](../../../../building-blocks/node/message-send-received-task-node#send-message-task) action to the correct node in the process definition.
  </Step>

  <Step>
    Add the proper configuration to the action, the Kafka topic and message to be sent.
  </Step>
</Steps>

The message to be sent to Kafka will look something like:

```json theme={"system"}
{
  "templateName" : "contractCopy",
  "identifier" : "text",
  "language": "en",
  "receivers" : [ "someone@somewhere.com" ],
  "contentParams" : {
    "clientId" : "clientId",
    "firstName" : "first",
    "lastName" : "last"
  },
  "attachments" : [ {
    "filename" : "contract",
    "path" : "MINIO_BUCKET_PATH/contract.pdf"
  } ]
}
```


## Related topics

- [Sending a notification](/4.6.0/docs/platform-deep-dive/plugins/custom-plugins/notifications-plugin/sending-a-notification.md)
- [FlowX.AI 5.5.0 Release Notes](/release-notes/v5.x/v5.5.0-february-2026/v5.5.0-february-2026.md)
- [Deployment guidelines v5.5.0](/release-notes/v5.x/v5.5.0-february-2026/deployment-guidelines-v5.5.md)
- [FlowX custom plugins](/4.6.0/docs/platform-deep-dive/plugins/custom-plugins.md)
- [Timer start event (interrupting)](/4.6.0/docs/building-blocks/node/timer-events/timer-start-event.md)